Catalog Overview

The Catalog Overview is your central hub for managing all products and inventory in ShipEdge. This comprehensive view displays your entire product catalog in a searchable, sortable table with real-time inventory quantities, product details, and powerful filtering tools. Access product history, manage pick styles, print labels, create replenishments, and view distribution center inventory all from one screen.

Quick Access

Navigate to /catalog_list.php to view your complete product catalog with inventory levels and detailed product information.

Why Use Catalog Overview?

Complete Product View

See all products in your catalog with inventory quantities across all locations. View SKU, UPC, description, images, and key product attributes in one table.

Real-Time Inventory

Monitor inventory levels across multiple metrics: In Warehouse, Available, Reserved, Hurt, Hold, Blocked, and Total Network Available. Track in-transit quantities and identify oversold items.

Advanced Filtering

Filter products by any column using text search, numeric ranges, or date ranges. Search by SKU, UPC, description, supplier, category, or any other field.

Bulk Actions

Select multiple products and perform bulk operations like creating replenishments, printing labels, or changing pick styles all at once.

Understanding the Catalog Table

Main Columns

The Catalog table displays these key columns (all are sortable and filterable):

• Picture: Product image thumbnail (click to enlarge)
• Sku: Product SKU (click to view/edit product details)
• UPC/Barcode: Product barcode/UPC
• Description: Product description with Options (Opt1, Opt2, Opt3)
• In Warehouse: Total quantity in the warehouse (QtyGood)
• Available: Quantity available for sale (QtyGood - QtyHold)
• Staged or Reserved: Quantity reserved for orders (QtyReserved)
• Hurt: Damaged quantity (QtyHurt)
• Qty Assigned: Quantity on hold (QtyHold)
• Blocked: Blocked quantity (QtyBlocked)
• Total Network Available: Total available across all distribution centers (if applicable)
• In-Transit: Incoming quantities with PO number and ETA
• Weight/Dim: Product weight and dimensions (Length x Width x Height)
• CaseQty: Case quantity
• Serial#: Serial number tracking (No, Out, In/Out)
• Supplier: Supplier name and distribution center
• Model#: Model number
• Manufacturer: Manufacturer name
• Category: Product category
• PickStyle: Pick strategy (FIFO, LIFO, FEFO, etc.)
• Tags: Product tags
• Cost: Product cost
• Declared Value: Retail/declared value
• Harmonization: HTS code
• CountryOfOrigin: Country of origin
• DateCreation: Date product was created
• LastUpdated: Last update timestamp
• Discontinued: Whether product is discontinued (Yes/No)

Column Visibility

Customize which columns display using the Hide columns dropdown:

1. Click the Hide columns button in the toolbar
2. Check/uncheck columns to show or hide them
3. Your selections save automatically for future sessions

Default visible columns include: Picture, Sku, UPC, Description, In Warehouse, Staged or Reserved, Qty Assigned, In-Transit, Supplier, and Category.

Toolbar Actions

Quick Access Buttons

• Add SKU: Create a new product (/up-product.php)
• Export Products: Download all products to CSV
• Import Products: Upload products from CSV or Excel
• Procedure: Manage product classes and procedures
• Edit Attributes: Configure product attributes
• Suppliers: Manage supplier relationships
• Stagnated: View products with no recent movement
• SKU Substitutions: Manage product substitutions and alternatives
• Distribution Centers: Configure distribution center settings
• Serials: Manage serial number tracking (if enabled)
• Transfer: Transfer products between distribution centers (if logistic centers enabled)
• Sync: Sync inventory with TAGG or 3PL distribution centers (if configured)

Total Inventory Value

The top toolbar displays the TOTAL inventory value calculated as:

• Total Value = Sum of (Cost × In Warehouse Quantity) for all products

Click the total to view detailed breakdown (/total_view_invlist.php).

Bulk Actions

Select multiple products using the checkboxes and perform bulk operations:

Create Replenishment

1. Select Products

   Check the boxes next to products that need replenishment. Or click Select All to select all products on the current page.

2. Open Actions Menu

   Click the Actions dropdown button at the top left of the table.

3. Choose Create Replenishment

   Click Create Replenishment from the dropdown menu.

4. Configure Replenishment

   A modal opens. Fill in replenishment details like supplier, expected delivery date, PO number, and quantities for each selected product.

5. Submit Replenishment

   Click Submit to create the replenishment request. The system creates purchase orders for the selected products.

Print Labels

1. Select Products

   Check the boxes next to products you want to print labels for. You can select up to 500 products at once.

2. Open Actions Menu

   Click the Actions dropdown button.

3. Choose Print Labels

   Click Print Labels from the dropdown menu.

4. Configure Label Settings

   In the modal, select:

   • Label Type: Choose what to print (Product ID, Sku, UPC, Opt1, or Barcode)
   • Number of Copies: Enter quantity (1-500)
   • Label Size: Select size (4x1, 4x6, or 6x4 inches)

5. Generate Labels

   Click Print to generate a PDF with all labels. The PDF opens in a new window ready for printing.

Change Pick Style

1. Select Products

   Check the boxes next to products you want to update. Maximum 500 products at once.

2. Open Actions Menu

   Click the Actions dropdown button.

3. Choose Change Pick Style

   Click Change Pick Style from the dropdown menu.

4. Select Pick Style

   Choose the desired pick style from the dropdown:

   • Standard Max Efficiency: FIFO skipping bins if BIN_Qty < order_Qty
   • Save Space: Empty bins first
   • FIFO: Pick First In First Out
   • LIFO: Pick Last In First Out
   • FEFO: Pick First Expire First Out
   • FLFO: Pick First Lot# First Out
   • LLFO: Pick Last Lot# First Out
   • BIN_ASC: Bin ascending order
   • BIN_DESC: Bin descending order

5. Update

   Click Update to apply the pick style to all selected products.

Individual Product Actions

Each product row has an actions menu (⋮) with these options:

History

View complete history of all transactions for a product (receives, picks, adjustments, transfers).

Click History to open the product history page (/History_skulist.php).

Print Labels

Print labels for a single product. Select label type, number of copies, and size.

Change Priority

If a product has quantities on hold (Qty Assigned > 0), you can change the priority of held quantities.

Click Change Priority to open the priority management page.

Channel Link

Open the product’s page on your sales channel (Amazon, Shopify, etc.) if a channel link is configured.

Note: Configure channel links under My Account > Preferences > Communications Settings > Picture.

Create Synset

Create a product family (Synset) to group related products together.

1. Click Create Synset from the actions menu
2. Enter a name for the synset (cannot be the same as the SKU)
3. Click Create to create the family

Transfer Product

Transfer quantities between distribution centers (available for non-primary distribution centers).

1. Click Transfer product from the actions menu
2. Enter the quantity to transfer
3. Select the destination distribution center
4. Click Transfer to process the transfer

Viewing Distribution Center Details

For products across multiple distribution centers, expand rows to see detailed inventory:

Viewing Pods (Distribution Centers)

1. Expand Product Row

   Click the expand icon (►) next to the actions menu. The row expands to show a “Pods” table.

2. View DC Inventory

   The Pods table shows inventory for each distribution center:

   • DC: Distribution center name
   • Sku: Product SKU at that DC
   • UnitsInStock: Total units in stock
   • In Warehouse: Quantity in warehouse
   • Available: Available quantity
   • Qty Assigned: Quantity on hold
   • Hurt: Damaged quantity
   • Staged or Reserved: Reserved quantity
   • Blocked: Blocked quantity
   • LastUpdate: Last update timestamp

3. Filter Pods

   Use the filter boxes at the top of each column to find specific distribution centers or quantities.

Viewing Bins (Storage Locations)

1. Expand Bin Details

   Click the plus icon (+) next to a product to view bin-level details. The row expands to show a “Bins” table.

2. View Bin Inventory

   The Bins table shows:

   • UOM: Unit of measure (units, cases, pallets, etc.) with unit factor
   • Qty (packs): Quantity in packs (red if has loose units)
   • Qty (units): Total quantity in units
   • Lot: Lot number
   • Expir: Expiration date
   • Volume: Unit volume
   • Category: Bin category

3. Filter Bins

   Use filters to search by UOM, quantity, lot number, expiration date, volume, or category.

4. Refresh Bin Data

   Click the refresh button (🔄) in the Bins header to reload bin data.

Using Filters

Each column has a filter box at the top. Filter types vary by column:

Text Filters

Available for: SKU, UPC, Description, Supplier, Model#, Manufacturer, Category, Tags, Harmonization, Country of Origin

Usage: Type text to search. Filters update automatically after you stop typing.

Numeric Range Filters

Available for: In Warehouse, Staged or Reserved, Hurt, Qty Assigned, Blocked, Weight, Case Qty

Usage:

• Enter a number in the left box for “greater than or equal to”
• Enter a number in the right box for “less than or equal to”
• Enter both for a range (e.g., 10-100)

Dropdown Filters

Available for: Serial#, Pick Style, Discontinued

Usage: Select an option from the dropdown to filter by that value.

Date Range Filters

Available for: DateCreation, LastUpdated, Expiration (in Bins)

Usage:

• Click the left box and select start date
• Click the right box and select end date
• Leave one empty to filter “after” or “before” only

Clear Filters

Click the X button next to any filter box to clear that filter.

Sorting

Click any column header to sort by that column:

• First click: Sort ascending
• Second click: Sort descending
• Third click: Remove sorting

Default sort order is by PickStyle descending.

💡 Best Practices

Customize Your View

Hide columns you don’t frequently use to reduce clutter. Show only the columns relevant to your workflow using the column visibility selector.

Use Filters Effectively

Combine multiple filters to narrow down products. For example, filter by Supplier + In Warehouse < 10 to find low stock from a specific supplier.

Monitor Oversold Items

Look for products with negative In Warehouse quantities (shown in red alert). These indicate oversold inventory that needs immediate attention.

Track In-Transit

Use the In-Transit column to see incoming inventory. This helps with planning and prevents over-ordering products already on the way.

Bulk Operations

Save time by selecting multiple products for bulk operations. Create replenishments or print labels for many products at once instead of one-by-one.

Export for Analysis

Export the catalog to CSV for offline analysis, reporting, or data migration. Use filters first to export only specific products.

Special Features

Reorder Level Alerts

If alert icons are enabled in preferences, you’ll see alerts for products at specific reorder levels:

• Red flag (🚩): Out of stock (ReorderLevel = 3)
• Orange flag (🚩): Low stock (ReorderLevel = 2)
• Yellow flag (🚩): Warning level (ReorderLevel = 1)

Click an alert to filter the catalog to products at that reorder level.

Oversold Alert

Products with negative inventory (In Warehouse < 0) display an Oversold alert with a red minus circle icon (⊖).

Click the Oversold alert to view all oversold products.

Total Network Available

For accounts with logistic centers enabled, the Total Network Available column shows the sum of available quantities across all distribution centers.

Click the quantity to view a detailed breakdown by distribution center.

In-Transit Inventory

Products with incoming inventory show details in the In-Transit column:

• PO#: Purchase order number
• Qty: Incoming quantity
• ETA: Expected arrival date
• [OPT]: One-time product indicator (if applicable)

Multiple incoming shipments display as separate badges.

Troubleshooting

No Products Showing

Problem: The catalog table is empty or shows “Nothing found - sorry”.

Solution:

1. Check that you have products created in your account
2. Clear all filters by clicking the X button on each filter box
3. Check the Discontinued filter - it defaults to “No” to hide discontinued products
4. Verify your account ID is correct and you’re logged in properly

Filters Not Working

Problem: Typing in a filter box doesn’t filter the results.

Solution:

1. Wait 1 second after typing for the filter to activate automatically
2. Check that you’re using the correct filter format (text for text filters, numbers for numeric filters)
3. Clear the browser cache and reload the page
4. Check the filter shows in the URL or console if technical issues persist

Export Fails

Problem: Clicking “Export Products” doesn’t download a file.

Solution:

1. Check your browser’s popup blocker settings
2. Allow downloads from the ShipEdge domain
3. Try using the CSV or EXCEL export buttons in the table toolbar instead
4. Contact support if the issue persists with large datasets

Labels Won’t Print

Problem: Clicking “Print” after configuring labels doesn’t open a PDF.

Solution:

1. Check that you selected products before clicking Print Labels
2. Verify the number of copies is between 1-500
3. Select a label type (Product ID, Sku, UPC, etc.)
4. Allow popups from the ShipEdge domain in your browser
5. Reduce the number of selected products if you have many (try 100 at a time)

Pods or Bins Not Expanding

Problem: Clicking the expand icon doesn’t show Pods or Bins details.

Solution:

1. Check that the product has inventory in multiple distribution centers (for Pods)
2. Wait for the initial page load to complete before expanding rows
3. Try refreshing the page and expanding the row again
4. Check browser console for errors and report to support if persistent

Pick Style Not Updating

Problem: Changing pick style doesn’t update products.

Solution:

1. Verify you selected products before opening the pick style modal
2. Select a pick style from the dropdown (not left blank)
3. Ensure you selected 500 or fewer products at once
4. Check that you have permission to edit product settings

Related Links

Next Steps:

• Product Management - View and manage all products
• Creating Products - Add new products to your catalog
• Suppliers - Manage supplier relationships and purchase orders
• Distribution Centers - Configure distribution center settings