Bin Lists

What is Bin Lists?

Bin Lists is a specialized view for managing bin volumes in your warehouse. It displays a complete list of all bins with their current volume, allowing you to view, search, and edit these values individually or in bulk.

Bin volume is important for space calculations, storage optimization, and logistics planning. This tool helps you keep this information updated efficiently.

Quick Access

Bin Lists is available directly from /binlist.php. It requires bin level permissions with listing and editing capabilities.

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Why Use Bin Lists?

Centralized Volume Management

View and manage the volume of all your bins in one place. Clear and organized information for making space decisions.

Quick Individual Editing

Edit a specific bin’s volume directly from the list. Instant changes without navigating to other pages.

Bulk Editing

Select multiple bins and update their volume at once. Save time when you need to change the same volume for several bins.

Search and Filter

Search bins by name quickly. Find the bin you need among hundreds or thousands of records.

Change History

Each volume change is automatically recorded in the bin’s history. Click the bin name to view its complete history.

Flexible Sorting

Sort the list by bin name or volume. Organize information according to what you need to see first.

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How to Access Bin Lists

1. Navigate to the page

   Access /binlist.php directly from your browser or from the system menu if available.

2. Verify your permissions

   Make sure you have bin level permissions with listing capability (CanList). If you don’t have permissions, you’ll be redirected to login.

3. Explore the view

   The page displays a table with all columns: record number, bin name, current volume, and editing options.

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How to Use Bin Lists

View the Bin List

The page automatically displays all bins with their current volume. The table includes:

• No: Record number in the list
• Bin: Bin name (click to view its complete history)
• Volume: Current bin volume (marked with asterisk (*) indicating it’s required)
• Checkbox: To select bins for bulk editing
• Edit Volume: Link to edit volume individually

Search Bins

1. Use the search field

   At the top of the page, you’ll find a basic search field.

2. Enter your search term

   Type the name of the bin you’re looking for. The search looks for partial matches in the bin name.

3. Select the search type

   Choose between:

   • Exact phrase: Searches for the exact phrase
   • All words: Searches for bins containing all words
   • Any word: Searches for bins containing any of the words

4. Click Search

   The list will automatically filter showing only bins that match your search.

5. Clear search

   Click “Show all” to view all bins again.

Edit Volume Individually

1. Find the bin

   Search or navigate to the bin whose volume you want to change.

2. Click Edit Volume

   Click the “Edit Volume” link in the row of the bin you want to edit.

3. Enter the new volume

   A text field will open where you can enter the new volume value. The volume must be a number greater than or equal to 0.2.

4. Save changes

   Click “Update” to save the change, or “Cancel” to cancel editing.

5. Confirm the change

   You’ll see a confirmation message indicating the update was successful. The change will be automatically recorded in the bin’s history.

Edit Volume in Bulk

1. Select bins

   Check the boxes for bins whose volume you want to change. You can select multiple bins.

2. Select all (optional)

   Use the “Select All” checkbox at the top of the column to select all visible bins on the current page.

3. Click Edit Volumen

   Click the “Edit Volumen” button located at the top of the table.

4. Enter the new volume

   A dialog box will open asking for the new volume value. Enter the value you want to apply to all selected bins.

5. Confirm the value

   The system will validate that the volume is a valid number greater than or equal to 0.2. If valid, it will proceed with the update.

6. Verify changes

   All selected bins will be updated with the new volume. Each change will be individually recorded in each bin’s history.

View Bin History

1. Click the bin name

   In the “Bin” column, each name is an active link.

2. History opens

   A new window or tab will open showing the bin’s complete history, including all recorded volume changes.

3. Review changes

   You’ll see the date, time, and details of each volume change made to that bin.

Pagination and Records Per Page

1. Navigate between pages

   Use pagination controls at the bottom of the table: First, Previous, page numbers, Next, and Last.

2. Change records per page

   In the “Records Per Page” dropdown menu, select how many records you want to see:

   • 10, 20, 50, 100, 200, 500 records per page
   • All Records to view all bins without pagination

3. Sort the list

   Click the “Bin” or “Volume” column headers to sort the list in ascending or descending order.

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Functionality Details

Volume Validation

The system validates that the entered volume meets these requirements:

• Must be a valid number
• Must be greater than or equal to 0.2
• Cannot exceed 99999999999

If the value doesn’t meet these requirements, you’ll see an error message and must correct it before saving.

History Recording

Each volume change is automatically recorded in the historybin table with:

• Date and time of change
• Previous volume value
• New volume value
• Change type: “Change Volume from [previous value] to [new value]”

This history is permanent and allows you to track all changes made to each bin.

Required Permissions

To use Bin Lists you need:

• Level permission: bin
• Listing capability: CanList() - To view the list
• Edit capability: CanEdit() - To edit volumes

If you don’t have these permissions, you’ll see messages indicating you don’t have the necessary rights to perform certain actions.

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💡 Best Practices

Update Volumes Regularly

Keep your bin volumes updated for accurate space calculations and warehouse optimization.

Use Bulk Editing for Similar Changes

If several bins have the same new volume, use bulk editing instead of editing one by one to save time.

Review History Before Changing

Before changing a volume, review the bin’s history to understand previous changes and maintain consistency.

Validate Volume Values

Make sure volume values are accurate. Incorrect values can affect space calculations and planning.

Use Search for Specific Bins

In large warehouses, use the search function instead of navigating through all pages to find specific bins quickly.

Document Important Changes

For significant volume changes, consider documenting the reason for the change outside the system for future reference.

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Troubleshooting

I can’t see the bin list

Problem: The page is empty or shows “No records found”.

Solutions:

1. Verify that you have bin level permissions with listing capability
2. If you used search, click “Show all” to clear filters
3. Verify that bins exist in the system
4. Contact the administrator if the problem persists

I can’t edit volumes

Problem: I don’t see the “Edit Volume” button or can’t make changes.

Solutions:

1. Verify that you have edit permissions (CanEdit)
2. Make sure you’re logged in correctly
3. Reload the page and try again
4. Contact the administrator to verify your permissions

Volume doesn’t save

Problem: I enter a value but it doesn’t save or an error appears.

Solutions:

1. Verify that the value is a valid number
2. Make sure the volume is greater than or equal to 0.2
3. Verify that it doesn’t exceed the maximum limit (99999999999)
4. Try editing one bin at a time instead of bulk editing
5. Review error messages on the page for more details

Search doesn’t work

Problem: Search doesn’t find bins I know exist.

Solutions:

1. Verify that you’re using the exact bin name (or part of it)
2. Try different search types (Exact phrase, All words, Any word)
3. Clear the search with “Show all” and search again
4. Verify that the bin exists in the system

I can’t see bin history

Problem: When clicking the bin name, history doesn’t open.

Solutions:

1. Verify that your browser allows pop-ups
2. Try right-clicking and “Open in new tab”
3. Verify that you have permissions to view history
4. Contact the administrator if the problem persists

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Related Links

Next Steps:

• Bin Overview - Complete bin inventory view
• Bin Flow - Minimum and maximum bin management
• Bin History - View complete history of bin changes
• Assign Bins - Assign and manage bins
• Warehouse Overview - Warehouse overview